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AP / Sales Administrative Assistant

 

The A/P and Sales Administrative Assistant is  full time M-F, 8 am – 5 pm in our Austin location.  The best Candidate will show excellent attention to detail, be flexible, and work well with a variety of people.  Two years’ experience in an Accounts payable position at a minimum is required.

The A/P Administrative Assistant must be competent with Microsoft Office Suites and QuickBooks. 

Essential Duties & Responsibilities

  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
  • Process semi -monthly check runs
  • 1099 maintenance
  • Respond to all vendor inquiries
  • Reconcile various bank statements, research and correct discrepancies
  • Assist company controller with various projects
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Assist Sales with administrative and operations functions
  • Edit/enter/process vendor invoices into accounting software
  • Manage accounts payable
  • Communicate with managers and vendors as needed
  • Create and update reports in accounting software and Excel
  • General office administrative duties as required
  • Ability to project a professional impression of LegalMatch
  • Maintain regular and predictable attendance – 40-hour work week
  • Ability speak and write English fluently and to use phone systems and keyboards for extended periods of time
  • Other duties as assigned

Required Qualifications:

  •   At least 2 years of experience in A/P
  • Solid understanding of basic bookkeeping and accounts payable principles
  • Experience with QuickBooks
  • Proficiency with Excel spreadsheets
  • Ability to work independently
  • Experience in Word and Excel
  • Strong organizational abilities and attention to detail
  • Interpersonal Competencies:  
  • Positive attitude
  • Strong interpersonal skills
  • Effective time management skills
  • Prioritize multiple responsibilities
  • Excellent verbal and written communication
  • Self motivation and ability to excel with minimum supervision;
  • Ability to work well with coworkers and managers in a team                                                            environment.

  Physical Requirements

The AP Administrative Assistant position requires no lifting beyond 20 pounds.  It does require the ability to perform most of the functions of the job from a sitting position (80%).  The position requires the use of spoken and written English.  The position requires the use of telephone systems and computer keyboards for an extended period of time. 

This position ranges from $18.00-$22.00 hour

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