View Our Website View All Jobs

AP / Sales Administrative Assistant


The A/P and Sales Administrative Assistant is  full time M-F, 8 am – 5 pm in our Austin location.  The best Candidate will show excellent attention to detail, be flexible, and work well with a variety of people.  Two years’ experience in an Accounts payable position at a minimum is required.

The A/P Administrative Assistant must be competent with Microsoft Office Suites and QuickBooks. 

Essential Duties & Responsibilities

  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
  • Process semi -monthly check runs
  • 1099 maintenance
  • Respond to all vendor inquiries
  • Reconcile various bank statements, research and correct discrepancies
  • Assist company controller with various projects
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Assist Sales with administrative and operations functions
  • Edit/enter/process vendor invoices into accounting software
  • Manage accounts payable
  • Communicate with managers and vendors as needed
  • Create and update reports in accounting software and Excel
  • General office administrative duties as required
  • Ability to project a professional impression of LegalMatch
  • Maintain regular and predictable attendance – 40-hour work week
  • Ability speak and write English fluently and to use phone systems and keyboards for extended periods of time
  • Other duties as assigned

Required Qualifications:

  •   At least 2 years of experience in A/P
  • Solid understanding of basic bookkeeping and accounts payable principles
  • Experience with QuickBooks
  • Proficiency with Excel spreadsheets
  • Ability to work independently
  • Experience in Word and Excel
  • Strong organizational abilities and attention to detail
  • Interpersonal Competencies:  
  • Positive attitude
  • Strong interpersonal skills
  • Effective time management skills
  • Prioritize multiple responsibilities
  • Excellent verbal and written communication
  • Self motivation and ability to excel with minimum supervision;
  • Ability to work well with coworkers and managers in a team                                                            environment.

  Physical Requirements

The AP Administrative Assistant position requires no lifting beyond 20 pounds.  It does require the ability to perform most of the functions of the job from a sitting position (80%).  The position requires the use of spoken and written English.  The position requires the use of telephone systems and computer keyboards for an extended period of time. 

This position ranges from $18.00-$22.00 hour

Read More

Apply for this position

Apply with Indeed
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.